Missing the Millennial Mark

I was recently at a learning conference in San Francisco and, as has become the norm at these type of events, there was a speaker who was presenting on the topic of “The Millennial Mindset.” The speaker himself was in his mid to late-forties and he began with the usual tropes.

“Millennials are just different.” “Millennials are self-entitled.” “They’ve grown up in a different world.” “They have very little understanding of the corporate world.”

It was not a very engaging talk to listen to, but it was interesting to watch the different reactions across the audience. While several senior HR and Sales managers were nodding their heads in agreement with the presenter, “Oh, I’ve been there with my millennials,” nearly every millennial in the room tuned out of the presentation almost immediately. Two of them stood up and left the room, several pulled out their phones or laptops, and one sitting next to me leaned over and asked me, “Man, can you believe this crap?”  

It’s not my intention to bash the speaker, but rather to highlight the disconnect between how he and the more senior leaders in the audience viewed the topic of “The Millennial Mindset,” and how the actual millennials in the room (the very subjects being discussed!), disagreed. And this level of disconnect isn’t rare. Over the past few years I’ve listened to dozens of presentations about millennials (and even a few by millennials themselves), and each time the vast majority of the younger audience did not resonate with what the speaker was saying, and could not have been less interested in listening.

So why is that? Well, it would be easy to say that the disconnect is simply that millennials don’t like being told about themselves, particularly by someone not of the same generation. And based on many of the exasperated looks I’ve seen during some of these talks, that’s definitely a part of it. But beneath that initial discomfort, there’s a larger communication gap that’s increasingly common in the way senior leaders think about millennials.

In our previous post “Teamwork at Work?” we discussed how Gen-Y is much more synonymous with collaboration and shared working environments than previous generations. We even found that when most people visualize a millennial, they picture a group rather than an individual. And therein lies the disconnect as to why so many senior leaders and managers miss the mark when thinking about and planning for Gen-Y. While millennials want to collaborate and work as a team, they want to be evaluated and measured individually. And the truth is, not all millennials are the same!

Let’s take a quick look back at the presentation in San Francisco. I told you that there were millennials in the audience and chances are, you probably pictured folks who looked and acted quite similar. But millennials are a far more diverse crowd than most people realize. The two millennials who stood up and left the speech were in their early twenties and worked at tech start-ups; the one’s who pulled out their phones and laptops were in their late twenties and worked in the airline, media, and consulting industries; the one sitting next to me was in his mid-thirties and worked in finance.

That’s a pretty diverse crowd, but based on their age alone, they would all be classified as millennials. And that’s really the biggest hurdle to overcoming the generational gap described above. The presenter started his speech with broad strokes of “Millennials are this,” and “Millennials are that,” but who is he actually talking about? In that hotel ballroom he had folks born in the 1980s and folks born at the turn of the century, and the way he structured his remarks suggest that they’re one in the same. That’s grouping nearly 34% (Pew Research Center, 2016) of the workforce as a one personality!

That’s a pretty big miss when you stop to think about it. My sister is only three years younger than I am, and just the other day I had to explain to her who Carmen San Diego was, because she had no idea who I was talking about. Taking that idea a bit further, when Snapchat, a quintessential and stereotypical “millennial social media craze,” came out in 2011, some millennials were just graduating high school, while others already had several years of work experience under their belt. Those two employees may both be “millennials”, but they just simply aren’t the same kind of employee.

There’s a huge difference between 22 and 35, and there’s even the same difference between 22 and 26. It’s not a secret, millennials will tell you so themselves! Someone in their early twenties, fresh out of college may feel like who we all generally think about as a millennial, but I promise you that most 30 year-olds don’t think of themselves as millennials. To a 35 year-old, a 22 year-old engineer is an untrained newbie, someone not of the same mindset or past experiences, and to a 22 year-old, a 35 year old manager is part of the company old-guard. So it’s not much of a surprise that when these two different millennials hear someone speak about their generation with broad strokes they both tune out immediately. Think about it this way: If you’re lumping an orange in with an apple and addressing them both only as fruits, then neither of them will really believe that you understand their needs.

As much as senior leaders and managers may wish, there is no magic millennial formula. If there was, I’d have only written a single post and been done with Base Camp in an afternoon. Instead, millennials really just want to know that you have a plan for them and that it’s one that they themselves can specifically buy into. Rather than have a cookie cutter approach of “Oh, you’ll love it here because we understand millennials (*wink),” leaders need to make a specific effort around addressing the norms, expectations and goals of their new employees every year.

Millennials are not a different species, we don’t have antlers or tails or (contrary to what your dad thinks), speak in gibberish. And when someone begins a discussion around Gen-Y employees with sweeping statements of “millennials do/act/behave like ______,” they’ve already lost a lot of legitimacy with the audience they’re trying to motivate. If walked into my old dorm today I’m sure that it feel like a completely different world to me. Those “kids” would seem so young to me, and I’m guessing that’s precisely what someone in their mid-thirties thinks of me every time I sit down across a conference room table from them.

The social and technological changes that created “the millennial” didn’t happen in a day, and so it would be foolish for us to assume that one day we can have an orientation on-boarding group of Type 1 Millennials. Norms change and what was a perfect mark for your 2011 hires, may be a complete miss for your 2018 hires. Just think about how different the culture of the first generation of Apple computer users is from the culture of Instagram wizards of today. And companies that acknowledge this and shift the way they think their early career workforce will be the ones that attract and retain “millennial” talent.

What do you think about the way your company approaches Gen-Y? What about this crazy new group of Gen-Z on the horizon? Head back to Base Camp to join the conversation!

Are You the Tortoise or the Hare?

Everyone knows the story of the tortoise and the hare. The hare was faster (and he knew it), and when the day of the Big Race came he ran so far out ahead of the tortoise that he decided to stop and take a rest. There was no way the tortoise could catch him. The hare was so confident in himself that he decided to take a nap under an oak tree right in the middle of the race! Then along came the tortoise, whose “slow and steady” approach led him right past the sleeping hare, inching closer and closer to the finish line. By the time the hare finally woke up, he was horrified to see how much further ahead the tortoise was! The hare ran faster than he’d ever run before, but it wasn’t fast enough and he could only watch in shock from afar as the tortoise crossed the finish line and won the race.

I heard this story many times as a kid and before I turned five I could recite its mantra by heart. “Slow and steady wins the race.” It’s a time-honored saying and chances are that each of us has heard some version of it repeated in our adult lives. “Play the long game,” “pace yourself,” or “good things come to those who wait.” But this approach is not a very attractive offer to Gen-Y (and even more so Gen-Z). 

From all the current stereotypes and literature, it should come as no surprise that millennials are, for the most part, the hares of the business world. We have a very high-level of confidence in our abilities, we typically work at a very fast, sometimes dangerous pace, and when it looks like there’s no further challenge or driving need to keep up the pace, we are very much at risk of shutting down and coasting through our day (i.e. taking a nap in the middle of the race).

And if Gen-Yers and Gen-Zers are hares, then Baby-Boomers and Gen-Xers are, for the most part, the tortoises. They’ve progressed through the ranks steadily and have adhered to a tried-and-true formula of methodical input in the pursuit of long-term goals. And while the first thing that comes to many of our minds when we think of tortoises is that they are slow, in reality this approach is still heavily favored by the majority of businesses. A hare is fast-paced and energetic, but a tortoise is reliable and experienced, and in the corporate world the security of the tortoise method is hard to drift away from.

Because of this, most companies want their young employees to become tortoises and as a result managers often see their millennials’ hare characteristics as a knowledge gap. A lot of the feedback I’ve received early in my career was that I appeared disinterested in the projects I was given and that my mind seemed to wander during two-hour meetings. And they were absolutely right! I hated my three-month reviews of earnings spreadsheets and audit reports, and once a meeting went over the hour mark I looked out the window more than I looked at the presenter.

To the leaders of that company I probably looked like a self-entitled, arrogant, impatient millennial. But to me, my managers worked too slow, did not utilize the most efficient business practices, and asked me to deliver projects on time frames and in formats that made no sense to me. The disconnect: I am a full-bloodied hare, but that company wanted me to operate like a tortoise.

In a balanced work environment you need both tortoises and hares, but as you might imagine, the two do not often see eye-to-eye. An entry-level hare might eagerly crank out a report in two or three hours and then balk as their tortoise manager take two days to give them feedback on it. At every learning conference I attend, whenever the topic of millennials arises, there’s always someone who stands up and asks, “How do I deal with these headstrong, ‘all-about-me, millennials?!” (cue an exacerbated eye roll from me).       

Well, the reality is, if you try to force a hare to behave like a tortoise, one of you is going to endlessly frustrate the other. I promise you, try to force a hare to walk instead of run and you will never get the best results out of that employee. Remember in the story that when the hare looked around and couldn’t see the drive in the race anymore, he stopped and took a nap! It’s not that he didn’t want to win the race anymore, but when all of the challenge and purpose of running went out of the race, he just simply stopped. Whenever hares feel like their coasting, their productivity, interest, and work ethic plummet.

“Why should I work on that report right now? It’s not due for two weeks, it’ll take me maybe half a day to finish it, and if I turned it in early, my boss would just ignore it until the deadline anyway. I’ll just stare at the clock, see what stories are interesting on buzzfeed today, and then start looking for at new job postings.”    

Instead, a successful manager of hares will find ways to use their driven mindset instead of trying to restrict it. Gen-Y and Gen-Z have an incredible appetite for diversity, speed, and excitement and that high desire for meaningful motivation results in a highly creative and productive employee when managed the right way. Hares thrive on short-term projects that have an immediate and measurable impact. It would be foolish to insist that you do not give millennials long-term projects, but when assigned without context or clear purpose, drawn-out projects can lead to coasting, particularly if the work is not engaging. Instead managers should use a combination of short-term and long-term goals to keep millennials engrossed not only in outcomes that can be readily measured, but also in more far-reaching developments for the division or company at-large. 

So if you’re a manager tortoise and you see one of your hares napping on the side of the road, try changing the way you structure their development. Hares would much rather be running than coasting! After all, the hare only fell asleep when the challenge fell out of the race! Very likely the hare will zigzag off and on the beaten path, and that’s precisely when the tortoise can pull them back on track.  

Are you more of a tortoise or a hare? Are you having a difficult time adjusting to your manager’s or young employees’ style? Join us back at Base Camp to hear what others are saying.

Teamwork At Work?

Try an experiment with me. The next time you eat in the company cafeteria or attend a company happy hour or picnic, find the largest single group of people. They’ll be the ones laughing and making a lot of noise at the long tables, or the ones who instantly dropped all their things and started a pick-up volleyball game with dubious rules. There will be a lot of them and chances are, if you came back the next day, you’ll find almost the same exact group together. And if you’re like most other companies, this group is almost entirely made up of millennials.   

More than any other generation, millennials have an embedded fondness for team structures. Whether its lunch groups, cocktail circles, or pick-up sports games, millennials gravitate more toward one another socially than past generations, and this translate directly into how we approach projects. And this is nothing new. Try something else with me. Picture a millennial. What does your immediate picture look like? You’re probably thinking of a talkative group of young professionals, wearing jeans, working on laptops, and lounging around a common-space of brightly colored beanbag chairs, right?

That’s a little bit of an exaggeration, but when I asked you that question you likely thought of a group instead of a single individual. That’s how ingrained teamwork is to millennial culture! Even when we think of a millennial we very often think of a group instead of an individual. And this group dynamic translates directly into a strong support of teamwork among millennials. The Center for Information & Research on Civic Learning and Engagement (CIRCLE) recently conducted a survey and found that 92% of millennials in the workplace believed that teamwork made at least some positive difference in solving problems and improving creativity.

So if millennials are strongly conditioned towards teamwork and believe it is an effective method of problem solving, then why do so many millennials “job hop” frequently? Surely if millennials really bought into the whole teamwork attitude they’d be even more inclined to stay on with a single company, right? Well, therein lies another generation divide. Back in our post “Stop. Drop. Next Payroll,” we found that of the millennials we surveyed across the country, not a single one thought that staying at the same company was the best way to advance their career. So why is this the case?

The Harvard Business Review conducted a study on Senior Leadership teams and found that nearly all of the 120 top executive groups they studied around the world believed they had set, and clear team structures. However of those same 120 teams, fewer than 10% of participants could actually identify who exactly was on their team. And remember, these are senior executives! So if companies are unsure of their teamwork structure at the top, it’s a pretty safe bet to say that that doubt trickles down throughout the organization. And if you think millennials don’t pick up on that…we do!

Whether you are personally a fan of group projects and collaboration or not, it’s important to at least acknowledge that it is a large, expected part of the expanding workforce. Many companies start off on the right track with millennials and foster their built-in team-structure with collaborative on-boarding. Large consulting firms, investment banking companies, and tech giants view each year’s crop of new millennials as the “[Company Name] Class of 2017,” and organize a great entry week.

But here’s the disconnect. After the on-boarding process ends, many companies then scatter their new employees throughout their divisions with minimal direction and no attempt to maintain the group culture they spent a week installing. Even in companies with young career development programs this can still pose a problem. If those programs do not make it easy to play into millennials’ inherent team-structure then they actually create a grind for millennials who want to actively seek collaboration.

It seems intuitive that companies would want to tap into this existing behavior and some have with great success. If I asked you to tell me the names of some of the companies you think millennials would want to work for (Google, Facebook, etc), chances are you’ll start to see a picture of how those companies play into their young employees social strengths.

Truly effective teamwork requires a supportive foundation and the truth is that the culture of cubicles just doesn’t cut it any more. If only 10% of those senior executives felt that they could actually pick out the members of their own teams, imagine how hard it must be at those companies for managers and directors to identify their own teams. Now think of how hard it must be for entry-level personnel at those companies to figure out whose team they belong to!

Now I’m not saying that millennials have to work together all the time. That would be foolish. In order to grow as professionals everyone needs their own subject expertise, development plans etc. But when team structures within a company are fuzzy or weak, and millennials feel like they have to overcome obstacles just to collaboration, it can create a sort of motivational pitfall. Simply put, if companies do not make an investment in trying to encourage teamwork, then they run the risk of losing out on top talent millennials who gravitate towards more collaborative environments.

What do you think about collaboration in the workplace? Do you agree that millennials actively seek teamwork opportunities? Head back to Base Camp and join the conversation!

The “In”-side Track

When I started coaching youth football a few years ago I had no idea how much of an outsider I would be. Most of the coaches were fathers or uncles of the players, and those that were not had been coaching together for years. Everyone already knew who the best players were, they had their playbooks and draft boards (yes, draft boards!) primed and loaded, and every coach knew exactly how things should be done.

That first season was hard. The other coaches and I never seemed to be on the same page and there were more than a few times where I would be watching drills and thinking, “what am I even doing here?” I got frustrated a lot, but could never fully pinpoint my frustration. Some nights it would be because the head coach scrapped my playbook edits the night before a big game, and some nights it would be because the other coaches had installed a new defensive package without consulting me. It wasn’t until the next year when I was suddenly a veteran coach, mentoring other coaches, that I understood why my first year was so frustrating. More than the late nights and scrapped plays, what really bothered me was that I was never “In the Know.”

We have all experienced that feeling. When we walk into a room or a meeting and suddenly it seems that everyone is in on an account action plan or the latest office drama that you know nothing about. It’s a terrible feeling and you feel like an idiot for not knowing what everyone else is talking about. It’s an unfortunate part of life that everyone deals with. And for millennials in a corporate setting, not being “In the Know” is often at the heart of most workplace grievances.   

Millennials are the generation of Facebook, Twitter, Snapchat, and Instagram, where up-to-date information is an increasingly routine part of our social lives. If I want to see what my friends have been up to throughout the day it’s easy to check a status, view a video, or send a photo. If a friend’s puppy chewed up one of her favorite pairs of shoes last night, I already know about it before I’ve gotten myself a cup of coffee at work. And while things like that may seem trivial, they have become an ingrained part not only of our social behaviors, but also of our corporate expectations.

Everybody wants to be “In the Know,” not just millennials. But one of the biggest generational rubs we’ve discussed in some of our previous posts is that millennials are often more driven and, as a consequence, more impatient, than past generations. Add to this our higher levels of social connection, and you can start to see why many managers find we millennials so difficult to work with. In most aspects of our lives millennials are always connected to what is happening. So when we enter the workforce there can be a frustrating disconnect between how “In the Know” we feel in our own lives and how narrowly focused we feel in our early career jobs.

Particularly in larger companies the early career stage can feel isolating and, in some cases, far removed. If I’m at Company A pouring over spreadsheets eleven hours a day for three months to try and identify only three seemingly insignificant errors, and my only continued action is passing those errors along to my boss, chances are I’m not overly fond of my job.

The disconnect in this case is that those three errors I identified were actually reoccurring errors that had gone unnoticed by Company A and the client for several years. When my boss brought that to his boss’ attention it offered the opportunity to connect with client, apologize for the error and offer them a discount on future orders. This increased trust between Company A and the client and actually led to an increase in future orders.

But chances are, if my boss did not take the time to relay that feedback to me, or explain the importance of why I was combing through spreadsheets looking for out-of-whack decimal points before I started the project, I will very likely feel disconnected from Company A’s “inside track.” For me, I just spent three months staring at Excel spreadsheets feeling more like a grunt than a team member, and I was not a part of the client conversation that actually wound up improving Company A’s reputation. Obviously it probably would not have made sense for me to take the lead on that client conversation, but including me as a silent observer on a call or even being kept in the loop throughout the conversation with the client, would’ve gone a long way towards improving how I felt about my own contributions to the company.

This is one of the reasons why start-ups and tech incubators are so attractive to millennials. Everyone has their fingers in a little bit of everything and the smaller team sizes means that there is a stronger community culture among employees. The open offices, bean-bag chairs, and free beer kegs may seem a tad ridiculous, but very often those kinds of amenities foster a more connected company culture. If I’m at Company B and I’m sitting two desks away from our SVP of Sales and he suddenly hangs up the phone and rings our sales bell, I feel excited! I may be in our campus recruiting division and have nothing to do with sales, but I want our company to succeed and being able to physically see that success happening is an invaluable motivator.

Inclusion can take many different forms, but I would argue that it is an essential part of managing millennials effectively. When I started coaching football, if another coach had taken the time to explain to me why we didn’t select the player I had recommended or why we changed our defensive schemes at the last minute, it would have gone a long way to alleviating the frustration I was feeling. Consequently, I very likely would have been a better coach that season and developed a better relationship with my fellow coaches.

What do you think about your boss’ management style? Would you classify yourself as “In the Know?”  Want to learn more about the power of stories in the workplace? SW&A is studying the power of stories in 2017! Head back to Base Camp and join the conversation!

Your Boss’s Sense of Humor

Who among us does not want to be considered funny? Jokes are awesome! They make us laugh and when you’re the person in the room whose got all the best jokes, people love you, right? If you’re the guy in the office whose always cracking jokes in meetings and telling stories across the row of cubicles, you’re the most popular guy in the office. Your co-workers loved that joke about the three-legged horse, and your story about how your crazy Uncle Larry ate all the cranberry sauce last Thanksgiving before remembering that he was allergic to it. Man, they all loved that one! But what happens when you decide to tell that raunchy joke that your buddy told you last week at the bar and no one laughs? Or worse, you told that joke just as your new boss walked up to your desk to introduce herself?

Humor is perhaps one of the trickiest social interactions to navigate, particularly in the workplace. While everyone has a sense of humor, people respond to jokes and stories in very different ways. But even beyond just making your coworkers laugh, how you tell a joke and how successfully you tell it can have lasting implications as to how you are viewed around the office.

In a recent study published by the Harvard Business Review researchers found that participants who successfully told a joke to an unfamiliar audience seemed more confident, compelling, and high status. Don’t believe me? Here’s an example.

In 2009 when Dick Costolo was announced as the new COO of Twitter, he tweeted: “First full day as Twitter COO tomorrow. Task #1: undermine CEO, consolidate power.” (The really funny part, Costolo actually became CEO of Twitter the next year).

Assuming that you have not met Dick Costolo in person, what would you say is your initial impression of him? He’s a pretty funny guy, right? But what else would you say, if pressed? How do you picture this incoming COO? He’s probably a pretty confident guy, right? He just tweeted that he was going to undermine his boss, and in your mind you’re probably thinking he’s also competent enough to do exactly what he’s joking about. You’re probably also picturing Costolo as a very approachable, genuine person. He’s funny, so he’s probably very amiable and approachable as a boss too. Is this sounding like the guy you have pictured in your mind? And remember, you’ve never met him!

Humor can have a lot of perception power. The Harvard Business Review’s study even found that telling a “bad joke” (i.e. a universally recognized terrible or corny pun) can be beneficial. Think about the last time you heard someone tell a really corny joke. You probably rolled your eyes or even groaned when they said it, but corny jokes can actually make you appear confident as well. Very likely the person telling a terrible joke knows it’s terrible, and they’re telling it anyway in hopes of a drawing some response from you. That in and of itself shows confidence. The study also found that even if these bad jokes fall flat and no ones laughs or has much of a reaction to it, they at least are not likely to make you appear less competent to others.

The trouble with humor comes from inappropriate jokes told to unfamiliar audiences. That may seem like a no-brainer, yet I would bet that most of us can think of at least one time that either we or someone we work with told a joke that they probably shouldn’t have. And I’ll also bet that that joke came back to haunt them in some way. Perhaps one of the most famous examples of this is Ketchum VP James Andrews who, while visiting his client FedEx, made the following tweet regarding the city of Memphis.

“True confession but I’m in one of those towns where I scratch my head and say ‘I would die if I had to live here!'”

As you can imagine, that joke not only damaged Andrews, but strained his company’s relationship with one of its major clients and created a nationally covered embarrassment. Now, I’m not suggesting that any lewd joke or sarcastic remark can cause that kind of corporate incident. Sometimes they even work and your coworkers may think you’re hilarious! The conclusion of the study however, was that with crude jokes there is always the possibility of you being perceived negatively. Even in cases of successfully executed inappropriate jokes (i.e. their audience laughed), there was almost no significant reward in terms of perceived stats or competence.

Think about it this way. You told a dirty joke and it made the five people you told it to laugh. According to the study, that’s all you get. No perceived boost in confidence, or competence, and no perception of higher status. That’s a net gain of zero. However, if the joke is unsuccessful and the people you told the joke to don’t laugh (or worse, give you that awkward fake laugh), you can actually do serious harm to yourself and to your career. Imagine telling a dirty joke to a group of out-of-town coworkers you’ve never met before at an office party and one of them doesn’t laugh. You don’t see them for two years. Now imagine that you’re going to interview for a promotion and you see one of the coworkers seated across the desk from you. His/her only perception of you before you even walk in the room is that one joke you told that they thought was crude and unprofessional. Are you liking your chances of getting the promotion?

Everyone’s corporate culture and coworkers are different, but that’s precisely what makes humor inherently risky. We know our friends and we know what they’ll consider funny. But do you know what your boss’s sense of humor is? What about their boss’s sense of humor?

Making people laugh can have a lot of positive impact on your career. The key is just to be smart about how you go about trying to make folks laugh. I don’t mean that prudishly, just practically. Even if the joke you’ve got in your back-pocket is hilarious, there’s no real measurable benefit to telling it at work, and there can be lasting negative effects. My advice? More crazy Uncle Larry stories in the office and save the raunchy ones for the weekends.

Have you had a bad experience with inappropriate jokes in the workplace? Want some terrible puns to use in your next business meeting? Want to learn more about the power of stories in the workplace? SW&A is studying the power of stories in 2017! Head back to Base Camp and join the conversation!

Getting Out Of Your Inbox

One of the coolest things about working in the communication and learning space is that you come across a lot of new approaches to daily business challenges. Some of them work magic (and others we’ll call creative experiments), but the energy that can surround even the smallest ingenuity in the corporate world is always fun to watch.

This week one of the most popular topics I’ve heard chatter about was the French Government’s enacting of a new labor law that effectively allows people to “disconnect,” from work after 5pm without fear of penalty. Most people that I’ve overheard talking about it love that idea at first, but then someone in the group is always quick to point out things like, “France only has a 35 hour work week,” or “well, no one HAS to check their email in America, but if you’re not responsive your company will just find someone else who is.” It’s probably true that no such law is on its way to being enacted in the United States, but is there an appetite for one?  

In our post “You’ve Got Email…Ugh,” we discussed the generational gap between email language and usage, which seemed to really resonate with many of our Base Camp subscribers. So much so that it seems pretty clear that there’s a significantly negative attitude towards corporate email culture, especially among millennials. So let’s dive back into the challenges of email culture and explore this time how a few companies are attempting to reshape how their employees view internal communications. 

Substituting Email: 

First starting back in 2015, Accenture North America’s CEO Julie Sweet outlawed the corporate memo. Instead of sending mass emails to inform Accenture’s employee base, the company has now switched to video messages. Sweet and the rest of the leadership team use a combination of pre-recorded and live-stream messages with the intention of encouraging dynamic and organic conversations, and problem solving.

While not every video can be live-streamed, the idea behind switching to video messaging was that a video could convey emotion better than simple text. By showing executives as more “off the cuff” and informal, employees would feel more connected to their leadership, which would in turn create a more authentic business environment.      

Restricting Email: 

Van Meter, an electronic parts distributor headquartered in Cedar Rapids, IA, recently implemented a ban on sending internal emails from 5pm to 7am during the weekdays and all day on the weekends. As a part of measuring employees’ work-life balance and happiness, Van Meter’s leadership team discovered that many employees did not feel that they were completely unplugged from work, even when at home. They found that the largest common contributor to this was that people felt the need to check their email after every little ding from either their home computers or phones.  


While external emails can be sent to clients and time-critical emails have workarounds, the 5pm cut-off for email is exactly that. Unless it’s an emergency, it can wait. Employees who are on vacation even have their emails shut down! 

Eliminating Email: 

Among many European companies, an increasingly popular trend is not only not to respond to email after hours, but to eliminate internal email all together. Atos, a French IT company, recently eliminated the emails of 80,000 employees. Just plain and simple, no email. At Atos, you have to walk to someone’s desk, floor, office etc. and talk to them. (Egad!).

So Which Path Should We Take?:

Email is easy to hate. Substituting and restricting it are fine, but aren’t there just days when you wish all those little red flags in your inbox would just disappear for good? Email can have a direct impact on company workflow by distracting workers from relevant tasks to deal with less important messages. A study conducted by the BBC in late-2016 revealed that it takes an average of 64 seconds to get back to work after checking a new message and depending on the industry, some estimates can go as high as a few hours every day that are used to answer email!

It’s easy to understand why many employees (and more than a few company leaders), are looking to restructure their internal communications. Think about it. Changing or eliminating email would mean that when you come back from vacation you don’t have to return to 10,000 messages and spend the better part of a day trying to sift through what’s really important. When you go home at night, you’re done with work for the day and can fully un-plug to give full attention to your family (or TV, your choice). From the corporate perspective, changing email culture can mean removing a communication dumping ground. When you don’t have to scroll through dozens of emails every day that are irrelevant to your current tasks, you are a more efficient worker.

But if the pros are so great for changing our email cultures, why hasn’t everybody already done it yet? Well, as you might expect, there are also a few cons. Say we eliminate internal emails completely at your company. Well, naturally if you need something from someone in another division, you’ll need to ask them for it face to face. And if that person works 9-5 everyday, guess what? Now you have to, too. Apart from the obvious transitional challenges that could cause delays or damages to a company, removing an established internal communication system effectively means that your work/life balance timetable has been set for you. Without a means of communicating remotely, companies need their employees on-site at the same time. So, if you’re someone who works remotely or off of the traditional 9-5 path what means more to you: getting rid of emails or maintaining your flexible schedule?

It’s nice to fantasize about what a no email culture might be like. But as we’ve said before in early posts, it’s highly unlikely to think that email is going anywhere. In the U.S. at least email is simply too embedded of a communication system to remove it entirely. However, that does not mean that internal communication is stagnant. Far from it! More and more companies are incorporating alternative communication forms.

Apps like Skype (video conferencing), Dropbox (file transfer), and Slack (honestly kinda a hodgepodge of everything) diversify how we interact with both fellow employees and clients, and arguably increase our productivity. Instead of emailing with a client back and forth twenty times, I can set up a video conference with them and eliminate multiple rounds of delayed responses. And instead of having to email multiple folks to find a certain file or being physically in the office to access our shared drive, I can access the file via Dropbox from just about anywhere.

So whether we like it or not, the reality is that we live in a culture of 40 hour work weeks and email is one of the predominant tools that we use to communicate, despite its unpopularity. But there is the hope for change on the hoirzon! Does your office have a unique solution to email headaches? Is there a specific approach you with your company would try? Head back to Base Camp and join the conversation!      

Out Of Office

I have never been good at letting things sit. Whether its my list of things that I have to get through at work or my never-ending cycle of domestic chores, it is very hard for me to relax. When I’m at work I often feel like I need to be constantly working on a report or be on the phone making sales calls, and when I’m at home there’s always a constant to-do list that I can never seem to finish. No matter where I am, it’s very hard for me to put things out of my mind. And honestly, that go-go-go mentality has gotten me into trouble more than once. So, instead of focusing on the inter-workings of being in the office this week, I thought it might be good for all of us if we dedicated at least one post to the importance of being Out Of Office (OOO).

When it comes to millennials taking vacation there are two distinct camps that we tend to fall into. The first camp is the fun one! It’s the one where we try to finagle half-days on Fridays so we can take a Spirit Airlines flight to see our college friends every other weekend for $49. In this camp millennials know precisely how many vacation/sick days they have and have them all planned out within about the first week of the year. We’ve got a beach trip, a California trip, and a quick little three-four days overseas jaunt all planned out and approved by our supervisors before MLK weekend.

The second camp is the worker bee camp; the one where we push ourselves so hard during the week that the only thing we’re good for on the weekends is working out, drinking too much, and sleeping until 2pm (looking at you investment bankers and consultants). In this camp, millennials put blinders on and chase after a goal (usually money or a promotion), too hard and too quickly. It’s the embodiment of the “Work Hard, Play Hard” mentality, and it just isn’t healthy. 

For a lot of you, I can practically hear your future groans as you read that. “Ugh, not another spiel that I need to take better care of myself. How original (*eye roll).” Trust me, I hear you. A lot of the time I’m inclined to think the same way. But in terms of career development, your health and state of mind go a long way in determining not only your own success, but also how your coworkers and managers think about you.

We all know now that eating right and exercise are good for us, but just taking care of our bodies isn’t always enough. Stress is something that everyone deals with, whether it’s related to work, relationships, etc. Stress can be both physical and mental and when we don’t take time away from the things that cause us stress, our health, appearance, attitude, and work performance can decline rapidly. The good news? The majority of that stress can be easily relieved when we take the time do it.

A friend and colleague of mine, Diana Murphy, explains this perfectly in one of her talks where she shares the biggest cause of stress for one of her clients:

“What is stressing you out? Commuting to work.

Why are you stressed out about commuting to work? I’m worried that being late to work will ruin my day.

How does thinking that you’re going to be late make you feel? Anxious, tense.

How do you react at work when you feel anxious and tense? I rush into the office and grab whatever is in the break room for breakfast and rush into my day. I feel anxious and tense most of the morning. I hate my commute!

What results are you getting at work? I don’t think as clearly and make bad food choices and start the day feeling rushed.

And you won’t believe the answer to the next question…

How often have you been late to work? I think I’ve been late to work maybe once or twice this year. Oh………… wow.

Can you see that her thinking the thought, “If I’m late for work its going to ruin my day” was at fault, not actually BEING LATE FOR WORK!!! We cause ourselves a lot of unnecessary stress and worry thinking in a way that causes stress. Awareness alone can shift your thinking. When you shift your thinking, you shift how you feel. This helps you to create much better results in your work and in your life.”

We all have things like this that make us stressed, that get us all worked-up and throw us off our game. Commutes, deadlines, coworkers, bosses, the list goes on and on. And no matter how good of a poker face you might think you have, when you’re stressed, it shows. (Just ask anyone at my first job, I am not very good at hiding when I’m stressed).

So, how do we help ourselves? For millennials, finding the balancing act between the two camps (fun and worker bee), can be harder than you might think. On the one hand, you’re young with minimal commitments and have your own income for the first time. There’s no mortgage, no children’s scheduled to plan around, and your vacation time isn’t as strictly confined by your company as it might be later on. It’s the perfect time to travel! On the other hand, the more time you spend OOO the more you’re not on-hand if you managers need something and the less entrenched you are in what is going on.

The middle ground lies somewhere in between the two camps. Vacations and time away are crucial for our general well-being, but I’d argue that what’s even more important is knowing how to unplug and just step away from things for a bit during the day-to-day. Crunch-time at work? Read a few pages of a novel during your lunch break to reset yourself. Trying to work on a complicated projections sheet over the weekend? Take your dog for a walk around the block. Chances are that what will take you three hours to do when you’re stressed, may only take you twenty or thirty minutes when you’re fresh.

When you’re starting a new job it can be difficult to adjust. If you’re coming from college, where you set your own schedule, studied one subject for an hour before physically moving to a different building to study the next one, and could sleep-in until 10am and work from 7pm to 2am if you wanted to, an 8am to 5pm set day sitting in a cubicle can induce a lot of stress. It can make us beg to cut-out early on Fridays and dread Mondays with a passion. And that’s completely normal. The trick for all of us to find the right balance between work and play that helps us grow professionally while still maintaining a healthy lifestyle.

“Honor your desire to get away, spend some time [every day] doing something you love or want to experience. You’ll NEVER regret it!” -Diana Murphy

Got a useful tip for alleviating stress? Let us know!         

You’ve Got Mail…Ugh.

The first thing I do every morning before I’ve even rolled out of bed is check my email. I’m still groggy and in desperate need of a shower and some coffee, but before I throw back the covers and push my dog off my legs, I reach for my iPhone. Usually it’s just the same slew of overnight marketing emails and advertisements for things I don’t want, but no matter if it’s a weekday or if I’m on vacation, I will still check my email.

And I’m not alone. In 2015 The Harvard Business Review conducted a study where they found that 87% of millennials check their work email (45% of whom said they check their emails before they get out of bed in the morning!). The same study found that 98% of millennials check their personal email accounts every few hours during work (don’t tell your boss!). Based on numbers like that, millennials are nearly as wired into their email accounts as we are into texting, Facebook, and Snapchat. The kicker? Millennials hate email!

A few weeks ago I had a long conversation with a client about being overwhelmed by email. She did not understand why communication in her company could not be done more informally or via text. I can sympathize with that. During my first performance review at an old job I was given the feedback that my emails were too curt. In order to be more compliant with company culture and avoid misunderstandings I needed to start my emails with “Hi XXX,” and then provide a full-range of information before ending my email with an appropriate “Sincerely,” or “All the best.” And, in truth, many millennials just do not communicate that way.

Are emails going away? No, and they shouldn’t. Emails are the main form of both internal and external communication for most companies. They’re our main professional alternative when face to face communication is not possible. They aren’t going anywhere. My point however, is that as our means of communicating socially change, our understanding of how we communicate professionally needs to evolve as well.

Let me see if I can explain it like this. Say I want to get a slice of pizza with my friend Joe. Joe lives several miles away, so I can’t just walk over to his house and ask him. I need to reach him remotely. In the late 1990’s and early 2000’s, I would’ve called Joe. “Hi Joe! How are things going man? Yeah, yeah I’m good. Say, I was going to go and get some pizza in a bit, would you like to go? Okay cool, does 7 o’clock work? How about Johnny’s Pizza on Main Street? Perfect see you then.” However as the culture and avenues of communication have changed, so too has my approach in communicating with Joe. If I wanted to get pizza with Joe this evening, I’m probably less likely to call him (unless it was a pizza-craving emergency!). Instead I would likely send him a single text. “Hey Joe. Pizza at Johnny’s on Main at 7?” Then Joe would likely send me back the following: “K.”

In that scenario the same information was communicated between us, but in a much more informal, and arguably more efficient way. And that’s very similar to the way a lot of millennials approach corporate communication. If you work in Sales or Marketing than you probably approach external communication a bit differently (i.e. sending the most perfectly crafted polite, funny, charming emails in the world!), but the differences in internal communication, and the disconnects associated with it, can drive people crazy. So how does that happen?

Consider the following email:

“Could you send the freight audit spreadsheet from last month?”

What is the purpose of me sending this email? Well, quite simply I need the freight audit spreadsheet from last month and the person who I sent this to presumably has a copy. It’s short, to the point and seems fine, right? Well, that would depend on who you ask. While that is the typical tone of an email I might send, it’s is a little different than email a Baby Boomer or a Gen-Xer might send.

“Hi Martha,

Whenever you have a moment could you please send me the freight audit spreadsheet from last month? I am putting together a report of internal audits from Q2 for the meeting with Michael on Friday.

Thanks so much,

Hurst”

What’s the difference between the two messages? The second one provides more detail, addresses the email directly to Martha, and ends with a note of thanks.  But is there anything that Martha really needed to know in that message? Not necessarily. It was nice to provide Martha some context as to why you needed a copy of the report, but from a bottom-line basis the additional context of the second email is not going to affect Martha’s deliverable. In either scenario, the end result would be that Martha would attach the file to a reply email and send it back to me. The millennial perspective, “I asked Martha for it and she sent it back,” vs. the Baby Boomer/Gen-X perspective, “I gave Martha the context as to why I needed the file and she sent it back.”

There’s a lot more discussion to be had about this topic on company culture, but on the surface it is important to notice the differences in how different generations think about communication. In the first email I sent, I’m not angry or annoyed with Martha, and I did not address my message directly to her, because I sent it to her inbox. How else would I be talking to? However in the context of my previous job this note would have been considered curt, maybe even rude. The Charmm’d Foundation, an Illinois-based non-profit, released their “Checklist for Communicating with Different Generations,” where they found that while Baby-Boomers and Gen-Xers like to understand the big picture, share information to get collective buy-in, and make decisions at their own pace, millennials like to communicate rapidly via texting or concise emails and want others to provide information quickly that will help them solve their own problems.

How we communicate non verbally matters and our perceptions of those communication choices are not always accurate. What do you think about communication in your office? Have office emails gotten you in trouble? Head back to Base Camp and join the conversation!

Manager or Mentor?

Two millennials walk into the office. (Not a joke, sorry!). The first sits down at his desk, opens up Outlook to peruse through emails that came in overnight before waving good morning to his manager, grabbing a cup of coffee and returning to his spreadsheets to prepare for his team’s Monday morning powow. The second millennial is met at his desk by his manager and given a day’s worth of tasks to complete, with scheduled check-in times in case he has questions. Both millennials are hard workers, but which one do you think is developing faster within the company? Which of the two managers do you think is a leader and which one is a teacher?

We all have people that we look up to. Some of us look up to a professor, others look up to coaches, and some of us are even lucky enough to look up to our colleagues. In almost every office there are managers who are admired. These managers challenge us, help us to develop, and take a personal interest in our successes. In short, they are our mentors.

Not every manager is a mentor. There’s an old saying that “not all leaders teach, but all teachers lead.” I would argue that, particularly in the corporate world, that saying carries a lot of weight. I have definitely had managers from all over the spectrum. Some I hated, some I loved, and some were decent managers, but were not someone who I would consider a mentor. I encountered each of my own mentors at different parts in my life and in drastically different fields, but I felt drawn to each of them for one reason or another despite stark differences. A 6’8 marine, a self-made Canadian consultant, and a professor of Central Asian nomads to name just a few.

So that raises an interesting question: among the wide range of millennial mentors, are there identifiable, common characteristics? Is it possible to pinpoint specific traits that millennials find desirable in a manager that might make that manager an attractive mentor?  We tried to find out.

We polled millennials in seven states, ages 22 to 35, to find out what they thought of their immediate bosses. Our rationale was this: millennials spend the most time with their immediate managers, right? So, it would make sense that the majority of millennials’ mentors, if they have one at their current job, would be their most immediate bosses. Here’s what we found from a simple word choice survey:

What Word Would You Use to Describe Your Immediate Boss?:

Approachable (60%)     or      Unapproachable (40%)

Receptive (80%)            or       Non-receptive (20%)

Flexible (90%)                or       Rigid (10%)

Modern (80%)               or       Dated (20%)

Active (40%)                  or        Passive (60%) 

According to our results, the majority of participants consider their bosses to be approachable, receptive, flexible, modern, and passive. Each word pairing was meant to represent opposite styles of management with the words in column one representing a hands-on management style and the words in the second column representing a more hands-off management style. In the first four pairings, the first column represented between 60-90% of participants’ opinions about their bosses. Yet the most interesting results came in the fifth pairing when the majority of participants said that they would describe their immediate boss as passive (hands-off) rather than active (hands-on). 

So what did we really learn? At the end of the five questions, we then asked participants if they considered their most immediate boss a mentor. 69% said that they do and used positive words such as “dedicated,” “straightforward,” “knowledgeable,” and “supportive” to describe their immediate manager. That’s not a unanimous finding, but it does support our original theory that close proximity plays at least some part in millennials’ viewing of a manager as a  mentor. While every participant did not identify their immediate boss as a mentor, the majority of participants did, which gives us a basis to explore our paired traits as desirable mentor qualities.

As I mentioned already, the first four pairings make sense. Bosses who millennials can approach  with questions or concerns, who are receptive to new ideas, who are considered flexible in their management style, and who take a modern approach to leadership are very likely to be considered a “good boss.”

However, the last word pairing raises an interesting caveat. The majority of participants said that they considered their bosses to be passive (hands-off) rather than active (hands-on). So if the majority of our participants consider their bosses to be mentors, and if the majority of our participants consider their bosses to be hands-off managers, then being hands-off must be an important element of mentoring millennials. And that kind of makes sense, doesn’t it? With all the talk around how driven and self-sufficient Gen-Yers are a more removed management style would seem to compliment that.

Let’s go back to the scenario we started with. The second manager gave his millennial daily tasks and had specific check-in points along the way, while the first manager took a more hands-off approach. According to our findings the first manager is more likely to be considered a mentor by his direct reports. Because he managed the first millennial “from a distance,” he allowed his employee to make his own discoveries. You’ve likely heard of being “tossed in the deep end,” when you start a new job. Well, the managers who do that are actually fast-tracking your development and, as it turns out, most millennials consider the managers who do this, mentors.

That logic resonates with me. The coaches whom I remember fondly didn’t give me feedback after every play, and the teachers I liked the best never put too much weight on any one failure.

Each of them gave me room to develop, but were ready to offer advice and feedback when it was needed. The second manager in our scenario was not a bad manager, but when you compare his leadership style with the first manager, you can clearly see the differences. Because the second manager is directing him on a daily schedule with designated increments, the second millennial does not have the same relationship with his manager as the first pair did. And as a result, the second millennial likely will not consider his immediate boss a mentor.

What about you? Do you consider your immediate boss a manager or a mentor? Do you prefer a hands-on or a hands-of manager? Lets us know and join the conversation!

Beers With The Boss

Stop me if this sounds familiar: you’re at a company happy hour, enjoying your second or third beer and discussing how the Dallas Cowboys will knock themselves out of the playoffs this year. You’re having a great time, laughing and cutting up with your co-workers when your boss joins you. You didn’t see him/her coming, and you’ve just told the punchline of a raunchy joke that you now wish you hadn’t told. Your boss smiles, but doesn’t laugh, sips their drink and then walks away. Yikes! Now you’re worrying for the rest of the evening if you’ll be called into your boss’ office tomorrow morning.

One of the most interesting trends among businesses that actively target millennials is the rise of extended happy hours and company-sponsored recreational outings. In “Go West, Young Man,” we touched briefly on some of the amenities that companies use to attract young talent. With these new perks and events however, comes a unique balancing act: how am I supposed to behave with work people outside of work?

Having a beer with your boss is one example, but the challenges of socializing with upper management can take many forms. How competitive am I supposed to be in this golf tournament? What am I allowed to order at this company dinner? Okay, my boss just told a dirty joke, does that make it okay for me to tell one? As companies look to make their cultures more appealing to a younger generation, new employees are increasingly put into social situations with top company leaders, which can be very intimidating. If your CEO sits down next to you while you’re having a beer, what’s the first thing you are supposed to say? Hi, Bob? Do you want to talk about work or anything except work?

It might seem a bit silly, but for millennials, particularity those entering their first job, these are questions that aren’t covered in orientation and believe me, they’re ones we think about. We’ve thrown a lot of data around recently, so instead I thought it might be interesting to share some of the more awkward company-social scenarios that some of our fellow Base Campers have encountered and how they managed (or didn’t!) to handle them.

Scenario: Beers With The Boss, How Much Should I Drink?

“Our company’s happy hours really do go on for hours. The invitations usually say they’ll be two or three hours, but many of the managers stay until well after midnight. The first time I attended one of these events I didn’t know what to make of them. I enjoy having fun, but the C-Suite frequently comes to these events, and I was terrified of making myself look foolish. What I do now is let the most senior leader present set the tone for the event. I usually try to match my own intake with his or hers.” – Supply Industry

“I honestly am still not sure how to do this well haha! Our company sets up an open bar at these kind of things and at my first one, no managers showed up for the first hour. The other employees and I drank probably more than we should have and when we got up to leave, a group of managers walked in. They’d been holed up in a meeting that ran longer than they’d expected, and we all wound up staying there for two more hours, praying we didn’t say something stupid the whole time.” -Consulting

Scenario: What Can I Order When The Company Is Paying For Dinner?”

The first time at a company dinner I opened the menu and basically just froze. I knew it was a nice restaurant, but I had no idea what was socially acceptable to order. I actually had the waiter skip me just so I could measure what everyone else’s meals cost first. A few people ordered a glass of wine, but I couldn’t bring myself to order one. I actually asked my manager about it the next day, and he laughed and said he did the same thing when he started. Best advice he gave me was don’t worry so much about the cost of food. The company would rather buy you a steak than alcohol. That made a lot of sense to me so I never order alcohol at company dinners.” – Oil and Gas Industry

Scenario: Company Dodgeball….Can I Peg the CEO?

“One of the cooler parts about my job is that we have really active company sports teams, so much so that we sometimes field two teams in the same league. I love playing dodgeball so I signed up immediately for one of our teams and the first game we played, was against our company’s other team, where the CEO just happened to be the captain. I’m a decent athlete and our CEO is not and my first thought before the game started was, ‘Wow…..am I allowed to peg this guy?’ I wound up hitting him pretty early on, which I think might have embarrassed him, so I just didn’t aim for him the next time we played his team.” – Consulting

Scenario: Running Into Upper Management Outside of Work

“The first time I saw someone from upper management outside of work I felt like a middle school kid running into his teacher at the mall. She was a VP in my division and I think at that point I’d spoken to her maybe once or twice. We were in a store and she was on the other side and hadn’t seen me yet. I debated for about five minutes whether or not I should go over and say hello, and in the end I didn’t want to look rude so I walked over and said hello….She had no idea who I was and when I told her my supervisor’s name, she didn’t know who he was either. It was awful.” – Tech Industry

We’ve all been in situations like these. They’re terrible, made even worse because they happen with people who are responsible for our recognition and advancement within the company. That first beer with the boss always feels uneasy, no matter where you are in your career. It may not seem like it when you’re first starting out, but mastering company socials is an important part of millennials’ corporate development. When your boss asks you to grab a beer after work, you want to be prepared! So far it sounds like you should never beat your boss at sports, always order a steak instead of a cocktail, and if you’re going to be at a happy hour for a long time…pace yourself.

Do you have any particularly awkward encounters with a boss that you’re just dying to share anonymously? Let us know!

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